Resolutions

331 Military Trail, Scarborough, Ontario M1E 4E3, Canada

ycc84@ycc84.ca

YORK CONDO CORP. No. 84 Cheshire Place

RESOLUTIONS

Resolutions of the Board of Directors

1. A resolution of a Board of Directors is to address a specific issue that the board needs to decide on.
2. A corporate resolution is a written statement created by the board of directors of a company detailing a binding corporate action. A corporate resolution will be found in the board meeting minutes although its form and structure can vary.
3. Is the record of any major decision made by shareholders or a board of directors during a meeting. Basically, what happens at any important corporate meeting is that a group of individuals—typically, the board of directors—decide the direction the company should take.
4. Is a corporate action, sometimes in the form of a legal document, that will be voted on or has been voted on at a meeting of the board of directors for a corporation.
5. Is a written documentation describing an action authorized by the board of directors of a corporation.
6. Is a way of documenting a decision made by a Corporation's Board of Directors.

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RESOLUTION Members/Residents must be familiar with the Declaration, By-laws, Rules and Resolutions Resolution of a Board of Directors. The point of a Board Resolution is to address a specific issue that the board needs to decide on. The formal decision is documented and published for review by interested parties.

AGREEMENT TO RECEIVE E-NOTICES

December 6, 2017

With the enactment of the new Condominium Act of Ontario, YCC84 is upgrading its communication methods of providing notices (by-law 1(12.01)) to members to include electronic notices by fax, email, and through its YCC84.ca website. This is conditional on the member having provided a duly completed Province of Ontario form "AGREEMENT TO RECEIVE NOTICES ELECTRONICALLY". In addition members having given the corporation a completed "Agreement to Receive Notices Electronically" form may vote on corporation business electronically from the email address recorded on the completed "Agreement to Receive Notices Electronically" form.
INFORMATION CERTIFICATE - If after having received an electronic notice of the "Information Certificate" that member wishes a paper copy they may do so by making a request through the use of the "Request for Records" form, available on the government's website; or, on the www.ycc84.ca website (tab - Forms).

ALLOCATION OF MONEY REC'D FROM MEMBER

January 31, 2018

ALLOCATION OF MONEY RECEIVED FROM A MEMBER

All received money, from a townhouse member, will be applied first to the oldest debt outstanding for that townhouse.
E.G. This is January 7, the member provides a payment for January BUT on the books that member has not yet paid for November then received money is first applied to pay the oldest debt being November so that the member would be in default for January rather than November.
Members should be aware of this policy.

GARBAGE PICKUP

January 31, 2018GARBAGE PICK-UP

Garbage Definition
1. Food waste
2. Things that are no longer useful or wanted
3. Something that is worthless, unimportant, or of poor quality.
Garbage being picked up is normal household garbage.
Tied green plastic bags
Blue box items (see website www.ycc84.ca tab “Bulletin Board” “Recycling – Blue Box Contents”)
Boxes are to be collapsed; rather than, left intact or crushed.
There is not a green box collection
Garbage bags must be tied and the weight cannot exceed a weight whereby the worker cannot easily lift it and throw it onto the truck.
If a bag breaks it will be cleaned up and all associated costs (man hours, etc.) will be for the account of the unit.
Non “Normal Household" Garbage
Disposal of these is the responsibility of the resident; however, the property management may be contacted and dependent on the volume, circumstance and time required the resident may contact and negotiate with the Contractor for the pick-up of these items – the property management is not obliged to accommodate – there WILL be a fee for this additional service. The City Transfer Station does not accept all items; so, the property management cannot pick-up such items.
Construction materials (when writing up contractors work order include removal and disposal of old construction materials)
Furniture
Appliances (when making new purchases include in the order pick-up and disposal of the old appliance)
Car parts, e.g. batteries, etc.
Carpeting (when making new purchases include in the order pick-up and disposal of the old carpet)
etc.
Call management to see if arrangements can be made for pick-up of such items. There WILL be a fee charged which will be for the account of the unit.
When the Condominium Corporation cannot accommodate the request it is the resident who must find an alternative and make use of that alternative.
These items should not be left at the front of the unit or development. If found in either location if the workers do accommodate the pick-up the unit will be assessed an appropriate fee charged by the Contractor. By leaving them out it is the resident’s agreement to pay any costs.
Weekly a Condominium Corporation contracted service attends at each townhouse.
From there garbage is removed from the designated “Garbage Room”
It is loaded onto a truck and taken to the local municipal transfer station where the collected garbage is “dumped”.
Residents are not to put out garbage until the morning of the pick-up. Local raccoons, etc. have gotten into left our garbage causing a big mess for the resident to clean up. Also, in the winter months bag have gotten frozen to the ground and cannot be picked up; thereby, causing the member another concern (if the workers try to pick up the bags, they have broken open due to being frozen to the ground. This again is costly to the resident.
Note: when entering the transfer station, the truck is weighted and again as it leaves. A fee is assessed based on the difference in the two weights.

RIGHT OF ENTRY

January 31, 2018

EMERGENCY ACCESS TO A TOWNHOUSE/UNIT - RIGHT OF ENTRY

An unforeseen combination of circumstances; or, the resulting state that calls for immediate action. In order to protect the interests of both the Condominium Corporation and members/residents emergency access to a unit may be required. This Resolution has the purpose without exclusivity to outline the general guidelines for use is such emergency situations.
Supporting documentation: By-law 1, Article 10
10.04 Nuisance
Nothing shall be done, or omitted, or permitted to don or omitted in or about a unit which –
(I) Shall be a nuisance to the owner or occupant of any other unit,
(II) May constitute a fire hazard or cause the premiums for fire insurance on the property or any part thereof or on any chattels in any unit to be increased.
ACT - 19. Right of entry
Same, no notice
(2) Subject to any conditions or restrictions in the regulations, the declaration or an by-law may permit the corporation or a person authorized by the enter the unit or part of the common elements of which the owner has exclusive use WITHOUT PRIOR NOTICE to the owner in the event of an emergency or other event or circumstance as is prescribed.

Definition(s) of Emergency

an unforeseen combination of circumstances or the resulting state that calls for immediate action
an urgent need for assistance or relief
an urgent need for help
A state of emergency is declared to give the g special powers to deal with an emergency
a critical or crucial time or state of affairs.
the significant concurrence or convergence of events
the pressure of restrictions or urgency of demands created by a special situation requiring prompt action to avoid disaster
a troublesome situation from which escape is extremely difficult
Without Exclusivity examples of emergency situations include:
i) Water line problem inside unit (flooding, etc.)
ii) Water line problem within one unit – to resolve must shut off water tap for the block. May force entry into the appropriate end unit to shut off the water.
iii) From outside there is an audible alarm from within
iv) The corporation receives a medical alert call advising a medical problem from within a unit
v) Water problem – e.g. flooding, etc.
vi) Strong odour from within and no response from within
Townhouse Profile
The Condominium Corporation endeavours to obtain completion of its Member Profile form (see website www.ycc84.ca – tab Forms). This includes the member’s designated emergency contact information.
Dependent on the urgency of the situation the Condominium usually tries to contact and work with the unit member. Failing this the Condominium Corporation attempts to contact the designated emergency contact.
NOTE: Some situations do occur when circumstance do not allow time to make contact with the member or the member’s emergency contact. Forced entry will be made when deemed necessary.
Another Unit
While an emergency may be restricted to a single unit it is sometimes necessary to have access to another unit to resolve the emergency situation.
· For example, if a townhouse is having a water leak it is probable that access will be required to an end unit to shut of the water supply to an entire block while the situation is being rectified. In such cases; dependent on the urgency of the situation the Condominium Corporation usually tries to contact and work with the unit member. Failing this the Condominium Corporation attempts to contact the designated emergency contact. Forced entry will be made when determined necessary.
All expenses to restore damage to the property of this end unit are for the account of the unit originating the emergency.
Forced Entry
Dependent on the nature of the emergency the Condominium Corporation will use force to break into a townhouse(s) as required to resolve the situation.
Incurred Expenses
All expenses will be for the account of the unit originating the emergency.
This unit will also be responsible for expenses relating to required forced entry into another unit. Without exclusivity these expenses would be for replacing a broken window, damage to a door, breaking a door handle/lock/dead bolt, temporary securing of the premises, etc.

RESOLUTON - PARKING CONTROL

June 12, 2019

RESOLUTION FOR THE ENFORCDEMENT OF THE CORPORAITON’S POSITION PARKING WITHIN THE CORPORATION PROPERTY

Our complex has eleven (11) designated guest parking spots.
CORPORATION ESTABLISHED GUIDLINES - 5(a) DECLARATION – Limited Common Elements Effective April, 1973

The "visitors" parking areas shown by broken lines and lettering on Part 1 of the Description are for the exclusive use of CASUAL visitors of the owners or occupants of the Units and are not to be used by such owners or occupants.

To make a change in the number of guest parking spots has two requirements:
i) Approval from the City of Toronto
ii) Condominium Act – to amend the Declaration requires a resolution signed by 80% of the members followed by a discussion and vote at a members’ meeting.

Motor Vehicles

Without exclusivity includes the following:
i) Gas/propane/hydrogen/electric, etc. powered vehicles
ii) Cars, SUVs, Pick-up trucks, trucks of any size, campers, RVs, etc.
iii) Motorcycles/mopeds/scooters without regard to how they are powered.

NO PARKING – FIRE ROUTE

The City of Toronto, when approving the building permit for our complex, established all internal roadways and along the side of townhouse # 26 to be designated FIRE ROUTE NO PARKING areas.
As such the City of Toronto may ticket/tow vehicles from these areas at any time without requiring Corporation approval. However, the Corporation may request the issuance of tickets. The Corporation cannot stop the City of Toronto from ticketing/towing vehicles in Fire Route No Parking designated spots.
The Corporation does not have authority to cancel any issued ticket. Payment of issued parking tickets is to the City of Toronto.
All/any expenses/fees/fines incurred from the towing of a vehicle are for the account of the member; and/or the owner of the affected vehicle.
The City of Toronto establishes and controls the number of visitor parking spaces that are to be made available. This number becomes part of the building permit. This Corporation has eleven (11) guest parking spaces.

PAYMENT OF FINES AND FEES/EXPENSES

Payment of issued parking tickets is to the City of Toronto. The Corporation does not have authority to cancel any issued ticket.
Towing and vehicle storage fees are payable to the service provider.
The towing provider’s towing administration fee is payable to the Condominium Corporation. This towing administration fee is to be added to the member’s account owing to the Condominium Corporation.

VIOLATIONS’ ACTIONABLE EVENTS

1. Incidents of any vehicle:
i) Vehicles in violation either; or, both of the City and the Corporation’s Parking rules/laws at any time may be ticketed; or, ticketed and towed away.
ii) Parked on the internal roadways Fire Route No Parking
iii) Parked along the side of unit 26 being a designated Fire Route No Parking area.
iv) Parked at the side of unit 53 except for the two approved visitors’ parking spots
v) Parked in part or whole on any grassed area
vi) Parallel parked in a single driveway
vii) Parked on a sidewalk adjacent to and along the length of the driveway
viii) Parked on a patio area (exclusive use area; or, not)
ix) Parked in a manner blocking access to any driveway
x) Parked unlicensed vehicles
xi) Parked trailers.

2. Repeat/frequent – the corporation reserves the right to install tighter restrictions ; or, total removal of parking privileges for the offending unit.

CORPORATION SIGNING AUTHORITY

STATUS CERTIFICATE - September 18, 2019 - By-law 19(12)(2)
The Property Manager is to complete and sign Status Certificates.

SIGNING AUTHORITY - September 18, 2019 By-law 19(12)(1)
1. Any two officers of the Corporation.
2. An officer of the Corporation and the Property Manager
3. The Property Management Firm may sign contracts approved by the board of directors as recorded in the minutes of the Board of Directors meeting minutes
4. ICC PROPERTY MANAGEMENT LTD. alone may sign cheques of a recurring nature for payments of invoices from the water utility, electricity utility, electricity utility, contracted monthly property management service, summer maintenance contract, and winter maintenance contract.
5. ICC PROPERTY MANAGEMENT LTD. alone may sign cheques for miscellaneous individual items up to and including five hundred dollars ($500.).
6. ICC PROPERTY MANAGEMENT LTD. alone may sign cheques for the transfer of money to a Guaranteed Investment Certificate ("GIC") in the name of York Condominium Number 84.
7. ICC PROPERTY MANAGEMENT LTD. may sign reserve fund cheques up to and value of and including two thousand dollars ($2,000.). For any amount two officer of the Corporation may sign.
8 ICC PROPERTY MANAGEMENT LTD. and the president (vice president) have authority to authorize work to be done for corporation up to $5000.00. For emergency ICC PROPERTY MANAGEMENT LTD. has authority to act accordingly and report to the board. Over $5000.00 has to be approved by the board excluding emergencies. Any expense over $2000.00 a brief overview of work performed will be added to our next board meeting agenda.
9 An officer of the Corporation, may not sign when that officer is a personal beneficiary of signing. (November 27, 2019)
10. A cheque may not be signed until after it is written up with a date, payee and amount. (November 27 2019)